The Dracula Veterans Championships 2019 (Dracula) are organized by the Table Tennis Association () in cooperation with the European Table Tennis Union ().
“we means the (and “us” and “our” are used accordingly, and
“you” means our customer (and “your” will be used accordingly).
We will use the email address solely for the purpose of sending him/her notifications with respect to the .
We will use the phone number solely for the purpose of send him/her SMS with respect to his/her matches during the .
17, Welther Karoly utca
VAT number HU13132439
Austria Email: email@example.com
The purpose of this site is to gather the information necessary to organize the European Veterans Championships 2019. For this purpose we ask users to provide name, sex, and country of the participants. In addition we ask for the birthday of players.
This information will only be used to organize and conduct a tournament. Access to that data is restricted to people involved in the organization. We will publish a list of participating players with their name, country, entered events, and chosen partner in doubles or mixed events.
You may enter email or phone number for players, but you are not obliged to do so. We treat these data strictly confidentially and will use them solely for purposes related to the tournament like sending an email when a player is requested as a double partner or sending an SMS with match information during the tournament. You can always edit the registration of players to remove email address or phone number.
No data will be given to third parties not involved in the organization of this tournament.
You have the right t make a complaint at any time th the National Information Commissioner’s Office, Hungary supervisory authority for data protecton issues (H-1530 Budapest, PO Box 5, firstname.lastname@example.org). We would, however, appreciate the chance to deal with your cencerns before you approach the NICO so please contact us in the first instance.
Data we collect about you
Personal data, or personal information means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
Identity Data includes given name, family name, username of similar identifier, title, date of birth, age, gender.
Contact Data includes title, billing address, email address, and phone numbers.
Financial Data If user choose to pay with credit card we will redirect them to a contracted payment provider which will handle the financial aspects. The payment provider will provide us with transaction data like an id to identify the transaction, but the credit card number will not be processed in this system.
Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
Technical Data includes IP address, your login data, browser type and version, operating system and platform, accessed URL, URL which referred you to Our Site, return status code, and bytes transmitted.
Profile Data includes your username and password, purchases or orders made by you.
If you fail to provide personal data
Where We need to collect personal data by low, or under the terms of a contract We have with you and you fail to provide that data when requested, We may not be able to perform the contract We have or are trying to enter with you (e.g. to register you for the tournament). In this case We may have to cancel a product or service you have with Us but We will notify you if this is the case at the time.
How is your personal data collected
Direct interactions. You may give Us your Identity, Contact, and Financial Data by filling in forms or corresponding with Us by post, email, phone, or otherwise. This includes personal data you provide when you:
Register for the EVC2019
Interact with us
Automated technologies or interactions. As you interact with the Site, We may automatically collect Technical Data about your equipment and browsing actions. We collect this personal data by using cookies, server logs and other similar technologies.
How we use your personal data
We will use your personal data when the law allows us to. Most commonly We will use your personal data in the following circumstances:
Were We need to perform the contract We are about to enter into or have entered into with your.
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Were We need to comply with a legal or regulatory obligation
Please contact us to fnd out more about the types of lawful basis that We will rely on to process your personal data.
Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways We plan to use your personal data, and which of the legal bases We rely on to do so. We have also identified what Our legitimate interests are where appropriate and the period for which we retain your personal data. For the avoidance of doubt, please be aware that where we use a specific type of personal data for more than one reason and there is a conflict between the retention period for each such use in the table below, the longest retention period shall prevail.
Note that We may process your personal data for more than one lawful ground depending on the specific purpose for which We are using your data. Please Contact Us if you need details about the specific legal ground We are relying on to process your personal data where more than one ground has been set out in the table below.
Purpose/Activity Type of data Lawful basis for processing includiung basis of legitimate interest
To apply to participate, or participate, or to organize a team, in any of Our events
Performance of a contract with you
Legitimate interests (We need this data to be able to allow you to participate in Our events and to stage Our events).
To facilitate and publish the results of Our events
Legitimate interests: We need the ability to publish and store the results, rank individuals, challenge results after the specific event and keep a historic log of this data all for the purpose of staging the event(s) and for archival and historic research. This also allows participants to rank themselves agains other participants.
To televise, film, and/or otherwise record Our event and to take photographs and record footage of Our events
Legitimate interests: We need the ability to publish, display, sell, and distribute Our events by means of film, television, radio, print media, Internet, publicity material, or any other media now or in the future.
To invite you to participate, and for you to participate in Our hospitality
Marketing and Communications Data
Performance of a contract with you
Legitimate interests: We need this data to be able to give you the options to attend, and to provide you with, high-quality hospitality
To register you as a new customer (not otherwise dealt with in this table)
Performance of a contract with you
Legitimate interests: to provide you with customer services
To process and deliver your order including:
Manage payments, fees, and charges
Collect and recover money owed to Us
Performance of a contract with you
Necessary for Our legitimate interests: to recover debts due to Us
Necessary to comply with a legal or regulatory obligation including for tax and consumer protection purposes
To manage Our relationship with you which will include:
Asking you to leave a review or take a survey
Dealing with any complaints and responding to feedback
Performance of a contract with you
Necessary t comply with a legal or regulatory obligation
Necessary for our legitimate interests: to keep Our records updated
To administer and protect Our business and the Site, including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of the data
Necessary for our legitimate interests: running Our business and IT services, network security, to prevent fraud, and in the context of a business reorganization or group restructuring exercise
Necessary to comply with a legal or regulatory obligation
For events logistics and operational purposes including emergency service access routes, personal care plans and public access routes
Necessary for Our legitimate interests: ensuring that the event logistics are in place to ensure successful staging or Our events
Necessary to comply with a legal or regulatory obligation such as safety, security, and insurance
Change of purpose
We will only use your personal data for the purposes for which We collected it, unless We reasonable consider that We need to use it for another reason and that reason is compatible with the original purpose. If you wesh to get an explanation as to how the processing for the new purpose is comaptible with the original purpose please contact us.
If we need to user your personal data for an unrelated purpose, We will notify you and We will explain the legal basis which allows Us to do so.
Please note that We may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Disclosures of your personal data
We may have to share your personal data with the parties set out below:
Service providers acting as processors provide various services such as event entry, entry management, and supporting services, services with respect to dissemination of photos, videos, and other memorabilia, facilitation services for graphical representation of results, publication of results services, and IT and system administration services. Please contact us to find out more about the various third parties who may process your personal data.
Professional advisors acting as processors or joint controllers.
Revenue & Customs, regulators, and other authorities acting as processors or joint controllers based in Hungary who require reporting of processing activities in certain circumstances.
Third party athletic bodies and affiliations such as
European Table Tennis Association
Hungarian Table Tennis Association
Broadcasters to allow them to commentate on Our events
Where you have consented to pass your personal data to third parites, e.g. hotel groups about accommodation in relation to Our events.
Media where We deem that there is a human-interest story about your participation at one of Our events.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow Our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with Our instructions.
We ave put in place appropriate measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered, or disclosed. We limit access to your personal data to these employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on Our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where We are legally required to do so.
We will only retain your personal data for as long as necessary to fulfill the purposes We collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, We consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, the purposes for which We process them and whether We can achieve those purposes through other means, and the applicable legal requirements.
By law We have to keep basic information about Our customers including Contact, Identity, Financial, and Transaction Data, for six years after they cease being customers for tax purposes.
In some circumstances you can ask Us to delete your data, see Request Erasure below for further information.
In some circumstances We may anonymise your personal data so that it can no longer be associated with you for research or statistical purposes in which case We may use this information indefinitely without further notice to you.
Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please click in the links below to find out more about these rights.
You have the right to:
Request access to your personal data (commonly known as “data subject access request”). This enables you to receive a copy of the personal data We hold about you and to check that We are lawfully processing it.
Request correction of the personal data that We hold about you. This enables you to have any incomplete or inaccurate data We hold about you corrected, though We may need to verify the accuracy of the new data you provide to Us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for Us to process it. You also have the right to ask Us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where We may have processed your personal data unlawfully or where We are required to erase it to comply with local law.
Note, however, that We may not always be able to comply with your request of erasure for specific legal reasins which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where We are relying on a legitimate interest or those of a third party and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms.
In some cases We may demonstrate that We have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask Us to suspend the processing of your personal data in the following scenarios:
If you want Us to establish the data’s accuracy
Where Our use of the data is unlawful but you do not want Us to erase it
Where you need Us to hold the data even if We no longer require it as you need it to establish, exercise, or defend legal claims
You have objected to Our use of your data but We need to verify whether We have overriding legitimate grounds to use it
Request the transfer of your personal data to you or a third party. We will provide to you or a third party you have chosen your personal data in a structured, commonly used, machine-readable format.
Note that this right only applies to automated information which you initially provided consent for Us to use or where We used the information to perform a contract with you.
Withdraw consent at any time where We are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent We may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
What we may need from you
We may need to request specific information from you to help Us confirm your identity and ensure your right to access your personal data or to exercise any of your other rights. This is a security measure to ensure that personal data is not enclosed to any person who has no right to receive it.
We may also contact you to ask you for further information in relation to your request to speed up Our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. We will notify you and keep you updated.